LCIHA BOD MEETING MINUTES

TIME/PLACE: Jan. 10, 2005, 6:30 pm Meerscheidt Rec Center

PRESENT: Tom King, Pat Coughlin, Nancy Peckham, Derrik Wootton, Jill Williamson, Chris Burnham, Phillip Zakahi, Cyndy Clark, Chris Christeson

MINUTES:

1. Treasurers Report – Chris Burnham

· Balance as of 11/16/04 is $9,418.36

· Does not include $2,000 promised by city (Tom noted that he informs the city how their donation is used)

· Concession stand made about $200 but was a lot of work for a few people so it is being discontinued

2. Spring 2005 Season

· Dates: 2/19/05-5/14/05 – approved

Ø 10 weekends for regular season

Ø 2 weekends off for Easter 3/26 and Gus Macker 4/23

Ø 2 playoff weekends 5/7 and 5/14

· Online registration begins 1/15/05

v Nancy will arrange

v Nancy is trying to set up new system for the fall

· Walk-In Registration on 2/5/05 from 10-3 at Meerscheidt

· Practices: begin 2/1/05 – same as fall practice schedule until after team formation meeting on 2/8/05

· Team Formation Meeting on 2/8/05 location and time TBD

3. High School League

· LCIHA will support this

· 4 games for each team, best 2 or 3 for championship

· Games to be on Friday nights at Meerscheidt

· Season schedule, coaches, TBD

4. New Officers

· Possibilities for secretary for the spring 2005 season were discussed and will be contacted

· New officers will be elected in the summer (June-July).

5. Referee Clinic

· 1/15/05 taught by Jeremy Kennedy of USA Hockey Inline

· All refs are required to go

· LCIHA will pay fees

6. New Equipment

· Motion passed for purchase of 3 junior blockers and 3 senior

· Chris will investigate buying youth kits for younger players

7. Referees

· New Head of Refs is needed since Rockstraw stepped down

· Need to appoint division refs (Ben Clark will not be able to this season)

· This system worked well last year with few complaints

· Discussed confusion from last year and ways to resolve it

Miscellaneous (subject highlighted for quick reference)

m Derrick commented that he had recently been to Parker, CO where they had an impressive 3 rink facility for a town about the size of Las Cruces. He suggested that the City of LC check out other hockey towns.

m City of Las Cruces (CLC) Parks and Rec contacted Tom about a meeting on 1/11/05 at 5:30 at Branigan. The city is looking to develop a new plan for the city. Tom will make an LCIHA presentation.

m Derrick mentioned that the County has purchased the hockey boards that the LCIHA had been interested in buying. The County probably intends to use them on the East Mesa facility. This facility is at a standstill for unknown reasons (rumors say it is on polluted ground or the official who started it is under investigation and the site can’t be developed until that is resolved). Pat C. will contact the County to see if we can use the boards in the meantime.

m Assigning a Team Parent as a single point of contact for each team was discussed last season but not instituted. Nancy suggested that this would help with registration. Discussion insued was concerning the availability of volunteers. Result: ultimately the coach is responsible for the eligibility requirements being met for each of their players. If the coach chooses to recruit a parent to assist, they can.

o Motion passed that each player can play ONLY if all paperwork/payments are submitted. Only PAYS will have a 2 week leeway due to the variable PAYS schedule.

m Addition to By-Laws was discussed concerning board member attendance. The proposed board member attendance requirement would allow the board to remove a board member who misses 2 (since there are so few meetings per year) consecutive meetings.

m Advertising

o Cyndy will provide a list of media contacts to send LCIHA info to. Tom will prepare the message.

m A hosted online system for future registration was discussed. Nancy is looking into the use of the system that was developed for USAHIL for their online registration. By going to this system, possibly in the fall, it will allow the league to continue with online registration without needing someone with extensive database experience to run our local registration system. A fee structure of $2.50 fee for USAHIL, plus a 6.5% fee for our leagues registration would be assessed to the league for each registration. Nancy will continue to monitor this and keep the board informed.